Per Our Conversation: Meaning, Usage & Professional Impact
In today’s business world, clear communication is key. One common phrase you’ll often see in emails or work chats is per our conversation. Though simple, this phrase plays a big role in keeping tasks, meetings, and responsibilities organized. In this blog, you’ll learn what it means, how to use it correctly, and why it’s important.
What Does Per Our Conversation Mean?
The phrase per our conversation means that something is being done or said based on a previous talk or meeting. It usually refers to a phone call, video meeting, or even a chat at the office. It tells the other person, “This is what we talked about before.”
This phrase is used mostly in professional writing, especially in emails, project updates, or follow-up messages. It helps remind the other person about an earlier agreement or discussion.
Example:
“Per our conversation, I have scheduled the meeting for Thursday at 10 a.m.”
This sentence confirms that the writer followed up on a past discussion. It’s a polite way to give a reminder while keeping the tone formal.
Why People Use Our Conversation in Work Emails
In business, misunderstandings can cause delays or errors. That’s why being clear is so important. Using per our conversation helps in several ways:
- It confirms what was discussed
- It shows both sides agreed on something
- It keeps written records for later reference
This phrase helps avoid confusion. It shows professionalism and gives both sides a chance to check if they’re on the same page.
When to Use Per Our Conversation
You can use our conversation in many situations. Here are a few common ones:
- After a meeting, to confirm what was agreed
- In follow-up emails, to highlight the next steps
- When sending documents, to remind why they were requested
- To restate deadlines, based on past talks
- When assigning tasks, discussed earlier
Using this phrase adds clarity. It makes your message sound organized and responsible.
Professional Email Examples
Here are some real-world examples of how you might use per our conversation in emails:
| Email Scenario | Example Sentence |
|---|---|
| Project update | “Per our conversation, the final report will be sent by Monday.” |
| Task reminder | “Per our conversation, you’ll handle the client feedback.” |
| Document sharing | “Per our conversation, I’ve attached the contract draft.” |
| Meeting follow-up | “Per our conversation, here are the minutes of today’s call.” |
| Deadline confirmation | “Per our conversation, delivery is due next Friday.” |
Each example keeps the tone polite and direct. It gives the other person a clear view of what was discussed and what needs to happen next.
Grammar and Tone Tips
When using per our conversation, it’s important to keep the grammar clean and the tone professional. Always follow it with a clear action or reference. Don’t just use it without a point.
Correct: “Per our conversation, I will submit the invoice tomorrow.”
Incorrect: “Per our conversation.” (This leaves the sentence hanging.)
Also, try to keep your tone warm but formal. Avoid sounding too bossy or distant. You’re reminding someone, not giving them orders.
Common Alternatives to Use
While per our conversation is useful, it’s good to mix up your writing. Repeating the same phrase in every message may sound robotic. Here are some smart alternatives you can try:
| Alternative Phrase | Meaning | Example Use |
|---|---|---|
| As discussed | Reminds someone of a previous talk | “As discussed, I’ll follow up with the vendor.” |
| As agreed | Confirms a decision was mutual | “As agreed, the team will meet twice a week.” |
| Following our conversation | Shows action taken after a talk | “Following our conversation, I’ve updated the records.” |
| As mentioned | Refers back to a point made earlier | “As mentioned, the deadline is still the 25th.” |
| To follow up | Starts a message based on a chat | “To follow up, here’s the summary from our last meeting.” |
Using different phrases can keep your emails fresh and easier to read.
The Importance of Written Records in Work
In business, many things are said during calls or chats. But people can forget. That’s why it’s smart to write things down. Using phrases like this conversation helps you create a written trail. This protects both sides in case there’s a misunderstanding later.
For example, if someone says they’ll deliver something next week but forgets, you can show them your email that says, Per our conversation, the delivery is set for May 15. That’s clear proof of what was agreed.
NLP Insight: Why This Phrase Works
From an NLP (Natural Language Processing) point of view, the phrase this conversation works well because it signals structure and past context. It shows the message is tied to a past event, giving the message a timeline.
People naturally understand and remember things better when they have a clear sequence. This makes the phrase powerful for both writing and speech.
Why It’s Still Popular in 2025
You might wonder why people still use such a formal phrase in the digital age. The answer is simple: professionalism matters. In texts and social media, casual talk is fine. But in work emails, clarity and respect are key.
“Per our conversation” does just that. It keeps communication polite, efficient, and professional. That’s why it’s still widely used, even in startups and creative industries.
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Table: Formal vs Informal Phrasing
Here’s a quick look at how per our conversation compares with less formal ways of saying the same thing:
| Formal Phrase | Informal Version | Best Use Case |
|---|---|---|
| Per our conversation | Like we talked about | Work email or follow-up message |
| As mentioned earlier | Like I said | Internal team chat or project board |
| As agreed | Like we said we would | Confirming a client or supplier agreement |
| Following our discussion | After we talked | Recap emails or instructions to coworkers |
When writing in business, use the formal version in most cases. This helps build trust and avoids confusion.
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Quick Grammar Rules
You don’t need complex grammar to use this phrase right. Just remember:
- Always follow per our conversation with a comma.
- Then add what action or item you’re referring to.
- Keep the rest of the sentence clear and specific.
Correct: “Per our conversation, I will update the file by EOD.”
Wrong: “Per our conversation update file.”
Using correct grammar shows respect for the reader. It also makes your message easier to understand.
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Wrapping Up: Keep It Clear and Kind
To sum it up, per our conversation is a small phrase that carries big value. It shows that you’re paying attention, staying organized, and respecting past agreements. It helps keep everyone on the same page, and that’s what smooth teamwork is all about.
Use this phrase when needed, and always make your meaning clear. If you combine it with friendly tone and good grammar, you’ll be seen as someone who communicates like a pro.
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Conclusion
Per our conversation is more than just a formal phrase—it’s a powerful tool in professional communication. It helps confirm past discussions, keeps records clear, and shows responsibility. When used correctly, it avoids confusion and keeps tasks moving forward. By using this phrase in your emails or work messages, you show that you are organized, respectful, and committed to clear communication.
Always pair this conversation with specific details and a polite tone. Whether you’re sending a quick reminder or summarizing a meeting, this phrase helps keep everyone on the same page. In a world where clear and respectful writing matters, knowing how to use this phrase gives you an edge.
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